Administration Officer (RHDC)

RHDC – Consulting Services Ltd, is a rightful Mozambican company of consultancy in Human Resources that operates in the areas of Job Agency, Recruitment and Selection, Training, Competence Evaluation and Development, Temporary Work.
Our Customer is an International Company and it is a leading agri-business operating from seed to shelf in 65 countries, supplying food and industrial raw materials to over 13,800 customers worldwide. In its team of 23,000 employees has built a leadership position in many businesses including cocoa, coffee, cashew, rice and cotton, with offices in Mozambique. Due to its development, intends to recruit: Administration Officer based in Nampula as per the below competencies:

Scope

• The Administration Officer reports to the Director of Finance and also to the Human Resource Director and is responsible for assisting with preparation of financial statements, maintaining cash controls, purchasing, maintaining accounts payable and managing office operations;
• Supervising the payroll and personnel administration, etc.

Responsibilities

• Implement financial and Human Resource policies and procedures; Assist with preparation of the budget; Maintain financial files and records; Reconcile the general ledger; Establish and maintain supplier accounts; Assist with the annual audit;
• Prepare and reconcile general bank statements; Ensure data is entered into the system;
• Ensure transactions are properly recorded and entered into the computerized accounting system; Prepare income statements; Prepare balance sheets; Review remittances;
• Oversee the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all money; Supervise completion of the payroll;
• Reconcile the accounts payable; Reconcile the accounts receivable; Reconcile weekly deposits; Manage distribution of utilities bills and collections of accounts;
• Administer employee files and records in order to ensure accurate payment of benefits and allowances; Maintain insurance coverage’s;
• Administer employment agreements; Verify and report on benefits payments; Maintain the leave management system; Review payroll reports; Supervise the lands program; Issue permits and licenses;
• Manage the filing, storage and security of documents; Respond to inquiries; Manage the repair and maintenance of computer and office equipment;
• Supervise customers services and respond to customer inquiries; Assist with preparation and advertising of contract documents; Administer contracts; Perform other related duties as required.

Requirements

• Diploma in Accounting or Human Resource/ Business Administration or similar profile; and/or completion of Medium level of a recognized accounting program combined with related financial experience;
• Experience: Minimum 3-5 years’ experience working in international and large companies; Computerized accounting programs; Accounts payable and accounts receivables; Generally accepted accounting principles;
• Preparation of financial Statements; An understanding of relevant legislation, policies and procedures;
  An understanding of the northern cultural environment; Team building; Accounting and bookkeeping;
• Analytical and problem solving; Decision making skills; Effective verbal and listening; Communications skills; Effective written;
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level;
• Time management skills; Strict confidentiality in performing the duties of the Administration;
• Be honest and trustworthy; Be respectful;
• Possess cultural awareness and sensitivity;
• Be flexible;
• Demonstrate sound work ethics.