Facilities Support Officer Tempo Inteiro

The Absa is hiring a Facilities Support Officer.

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Job Summary

Responsible for providing operational and administrative support to ensure that company facilities are safe, compliant, well-maintained, and efficiently managed. The role supports daily facilities operations, coordinates service providers, assists with health and safety compliance, and contributes to effective cost and asset management

Job Description

Facilities Operations

• Support daily facilities operations, including cleaning, maintenance, and general building upkeep.
• Coordinate with external service providers to ensure effective delivery of facilities-related services.
• Assist in identifying premises-related risks and support the preparation of Risk Assessments in compliance with legal and statutory requirements.

Inspections and Maintenance

• Carry out routine inspections of facilities to identify maintenance requirements, safety hazards, and compliance gaps.
• Report identified issues and follow up on corrective actions to ensure timely resolution.
• Maintain accurate inspection and maintenance records.

Health, Safety, and Compliance

• Assist in ensuring facilities comply with applicable health and safety legislation and internal policies.
• Support the implementation of health and safety initiatives and emergency procedures.
• Assist with incident reporting, investigations, and follow-up actions where required.

Asset and Space Management

• Support the annual fixed asset count and reconciliation against the fixed asset register.
• Assist with physical asset tagging and updating asset records.
• Support space utilisation planning, including office layouts, parking allocation, and workspace optimisation.
• Maintain accurate facilities, asset, and space management databases.

Stock and Supplies Management

• Monitor stock levels of stationery, kitchen supplies, and cleaning materials.
• Support cost-effective procurement practices, including bulk or scheduled ordering where appropriate.

Administrative and Financial Support

• Provide administrative and clerical support to the facilities team, including document control, filing, and record keeping.
• Assist with invoice processing, expense tracking, and supplier documentation.
• Support facilities budget monitoring and cost control activities.

Education

• Certificate of Education and Vocational Training (FETC): Studies in Business, Commerce and Management (Required).