Logistics Assistant Tempo Inteiro

Johanniter International Assistance is recruiting a Logistics Assistant.

Job Responsibilities and Accountabilities

Overall job purpose

The Job holder will manage and support the provision of logistical support to Johanniter Mozambique programme operations while in compliance to donor, organisational policies and procedures for effective programme delivery. H/She will be responsible for asset management, fleet management, inventory management, travels/booking and facilities management.

Reporting lines

• Reporting to: Logistics Officer
• Supervising: Drivers
• Receives technical advice from: Logistics Officer, Logistics Coordinator
• Gives technical advice to: N/A
• Standing in for: N/A
• Replaced by: Logistics Officer

Tasks

Strategy and Vision

• Actively supports the values of Johanniter and shapes the work of the Mozambique logistics team according to these values.
• Support the implementation of the country logistics strategy in line with the global JIA strategy.

Operations and Logistics management

• Implement logistics functions in accordance to Johanniter and donor guidelines while ensuring strict adherence by programme and support staff.
• Coordinates with the Logistics officer, Procurement assistant and suppliers to ensures that items delivered are properly verified and captured and documents properly filed.
• Ensure proper record keeping, storage and issuing of inventory, physical inventory checks, storage conditions, security and facility maintenance.
• Implement appropriate storage processes, procedures and solutions for items in transit to field locations, ensure proper documentation, packaging and labelling of items before dispatch.
• Document allocation of assets and ensure that they are tracked, labelled, operated in the most cost efficient manner, and maintained appropriately.
• Coordinate the dispatch of relief items to field locations and be the focal person for contracted transports to allow timely delivery of items to the field.
• Ensure appropriate allocation and safe use of vehicles and ensure servicing and maintenance schedules for generators /motorcycles are adhered to and properly documented.
• Perform routine preventive maintenance vehicle, motorcycle and generator checks, vehicles have relevant insurances and updated log books and safety equipment.
• Implement fleet and base management in accordance to Johanniter and donor guidelines while ensuring strict adherence by programme and support staff.
• Ensure that the most cost effective and reliable means of transport is used for movement of relief items/staff, clearance with customs and government authorities for items being sent to the field.
• Manage fuel issuing and stocks and ensure a transparent system is in place to track usage, delivery, requisition, reorder levels and properly documented.
• As the travel focal person book flights and arrange ground transport for staff travelling to and from Johanniter missions.
• Compile relevant monthly reports and review fleet related documents e.g. logbooks, fuel request for completeness, accuracy in collaboration with drivers and other user departments.
• Maintain accurate filing systems, with documented and supported records of fleet/base activities for audit purposes both manually and electronically in accordance to Johanniter policies and procedures.
• Perform any other duties and task as maybe assigned by the Logistics Coordinator.

Person Specification

Professional Qualification and Experience:

• Relevant degree, preferably in Logistics/Supply chain management or a related field from a recognized University.
• Relevant 2 years of experience in a similar position with NGOs.
• Demonstrable knowledge of stock management and fleet management.
• Good knowledge and understanding of procurement and logistics procedures.
• Experience working in a busy logistics department within an NGO.

Skills

• Demonstrates a systematic and efficient approach to work.
• Works collaboratively with team members to achieve results.
• Relates and works well with people of different cultures, gender and backgrounds.
• Good communication skills.
• Should be able to plan his/her own work on daily/weekly/monthly bases.
• Should be able to submit reports on time.
• Team player.
• Ability to work with minimal supervision.
• Strong working knowledge of Portuguese (spoken and written) and knowledge of English is a plus.

Please note: This Job Description is dynamic and can be adjusted. The employee is obliged, apart from the above-cited tasks, to fulfil – on demand by his/her supervisor – other tasks that belong by its character to his/her post or are necessary due to operational needs.

It is Johanniter’s responsibility to create an environment built on integrity, respect and accountability, in which all staff and volunteers are comfortable to work and feel safe. We have a zero tolerance policy when people cause harm to others. Those who misbehave or are complicit will be held accountable for harmful actions. It is the employee’s responsibility to promote appropriate behaviour and to report infringements that could potentially harm those in our organisation’s care and damage the reputation of Johanniter.

Those who raise complaints or concerns will be appropriately protected and respected.