Logistics Manager

Johanniter International Assistance is recruiting a Logistics Manager.

Job Responsibilities and Accountabilities

Overall job purpose

Johanniter-Unfall-Hilfe e.V. is a German non-governmental organization, dedicated to excellence in the field of first aid, ambulance service, social service programs and other projects in the medical and social field. The Federal Headquarters (HQ) are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting projects in Health, Nutrition, WASH as well as Food Security & Income Generation worldwide. (www.thejohanniter.org)

The Job holder will manage and support the provision of logistics support to the programme in Pemba Mozambique while ensuring compliance to donor, organisational policies and procedures for effective programme delivery. H/She will be responsible for procurements, asset management, warehouse and inventory management, facilities and fleet management in close collaboration with the programme teams and Logistics Coordinator.

Reporting lines

• Reporting to: Logistics Coordinator / Head of Mission
• Supervising: Senior Logistics Officer, Logistics Officer
• Receives technical advice from: Logistics Coordinator
• Gives technical advice to: Senior Logistics Officer, Logistics Officer
• Standing in for: Logistics Coordinator
• Replaced by: Senior Logistics Officer

Tasks

Strategy and Vision

• Actively supports the values of Johanniter and shapes the work of the Pemba logistics team according to these values.
• Support the implementation of the country logistics strategy in line with the global JIA strategy.

Operations and Logistics management (80%)

• Compliance: Ensure that logistics procedures are in compliance with applicable Johanniter and funding source guidelines, policies and requirements and that staff act in accordance with the policies.
• Spearhead and participate in preparation of procurement plans for all projects and grants.
• Establish, monitor and identify opportunities to improve key performance metrics for logistics such as lead time and delivery speed.
• Ensure logistics and donor reports are completed and submitted on time to the Global Support Unit and user departments.
• Work with the Logistics Coordinator to design a suitable, staffed and equipped transport function to support Johanniter operations and policies and ensure smooth functioning.
• Support the Logistics Coordinator in providing training on procurement, warehousing, fleet and assets to all logistics and other staff.
• Engage with programme staff to provide timely delivery of logistics support to programmes.
• Compile and review procurement documentation for completeness, accuracy, and regular follow up in collaboration with programme and finance department.
• Manage and monitor all procurement functions including planning, tracking and vendor relations while ensuring that goods, services and works are of the right quality in the right quantities at the right price delivered to the right place at the right time.
• Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes both manually and electronically.
• Ensure the proper management of Johanniter fleet of vehicles, scheduling, use and maintenance in collaboration with the fleet management assistant.
• Oversee warehouse operations ensuring proper record keeping, storage and issuing of items, physical inventory checks, storage conditions, security and facility maintenance.
• In coordination with the Logistics Officer, conduct periodic warehouse physical inspections to ensure accuracy of inventory counts, identify impairments, and take corrective actions in the case of discrepancies and/or stock deterioration.
• Coordinate all matters regarding equipment and assets management and ensure that equipment are managed diligently, operated in the most cost efficient manner, and maintained appropriately.
• Perform other duties as may be assigned by the line manager.

Staff Management (10%)

• Manage staff with integrity and in accordance with HR procedures to ensure that they maintain the highest standards of accountability and professionalism. This includes appraisal, providing a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.

Representation (5%)

• Represent Johanniter International Assistance in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization.
• Proactively engage with line managers in areas where there are needs for improvement as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Quality Management (5%)

• Promote the use of Johanniter’s quality management tool Consense and ensure that all staff are able to access and use it.
• Implement systems to improve transparency, ensure adequate anti-fraud procedures are in place, carry out regular inspections and spot-checks, to ensure the best use of Johanniter assets and resources.
• Ensure that projects are effectively supported in line with donor budgets and guidelines.

Person Specification

Professional Qualification and Experience:

• Relevant BSc Preferably in Logistics/Supply chain management or a related field from a recognized University.
• Postgraduate qualification in Logistics/Supply chain management is an added advantage.
• Minimum of 3 years of experience in a similar position with INGOs in Mozambique.
• Strong leadership and supportive attitude towards team members.
• Demonstrate experience to multitask, priorities/delegate and management of field teams.
• Demonstrate experience in operations and logistics management.

Skills

• Strong management and organisational skills.
• Strong analytical, written and oral communication skills.
• Cultural sensitivity and team competence.
• Common sense and being proactive.
• Ability to work both independently and as a member of a team.
• Strong working knowledge of English (spoken and written) is a plus.

Johanniter is an equal opportunity employer. We encourage applications from women and people with physical disabilities.

Please note: This Job Description is dynamic and can be adjusted. The employee is obliged, apart from the above-cited tasks, to fulfil – on demand by his/her supervisor – other tasks that belong by its character to his/her post or are necessary due to operational needs.

It is Johanniter’s responsibility to create an environment built on integrity, respect and accountability, in which all staff and volunteers are comfortable to work and feel safe. We have a zero tolerance policy when people cause harm to others. Those who misbehave or are complicit will be held accountable for harmful actions. It is the employee’s responsibility to promote appropriate behaviour and to report infringements that could potentially harm those in our organisation’s care and damage the reputation of Johanniter.

Those who raise complaints or concerns will be appropriately protected and respected.