People Support Administrator (PEP)

Position: People Support Administrator
Department: People Support
Location: Maputo

Purpose of the Position

• The People Support Administrator provides general administrative support to the People Support Manager.

Key Responsibilities

• Provide IR (Industrial Relations) related administrative support to the PS Manager;
• Collates and maintains an up to date register on all IR (Industrial Relations) cases and ensures that all timelines are followed and kept by relevant parties;
• Coordinates and ensures that IR (Industrial Relations) information is provided to appropriate parties as required;
• Provide administrative support in terms of training and the training centers;
• Assist with the recruitment of training candidates for the training centre;
• Administer expenses; ensure invoices are coded and passed for payment within agreed timescales;
• Act as the main point of contact for managers to send completed assessments completed by the employees as part of the sign off process;
• Maintain a library of training manuals to ensure that training material is ready and available for training sessions;
• Administration of all recruitment and selection processes e.g. advertising, liaising with candidates, arranging interviews;
• Facilitate screening interviews when required;
• Maintain and update a database of potential candidates;
• Supporting special projects within the PS department as and when required.

Job Incumbent Requirements

• Grade 12/ Secondary school;
• Relevant tertiary qualification (would be advantageous);
• PC literacy – MS Word, Excel, VIP Payroll system;
• Country Labour Law and application;
• 2- 3 years within a HR role;
• Retail experience will be an advantage;
• Willingness to travel extensively within the country;
• English and Portuguese: Speaking, Reading and Writing;
• Core skills needed: Attention to detail; effective communication; strong planning & organisation; problem assessment; strong relationship building with internal and external stakeholders;

 A job description is available on request for this position.