Procurement Manager (Abt Associates)

Abt Associates (Abt) is implementing the Africa Indoor Residual Spraying (AIRS), under the US President’s Malaria Initiative (PMI) sob contract with the US Agency for International Development (USAID) in partnership with the Ministry of Health through the National Malaria Control Program (NMCP), the Provincial and District Directorates of Health in Zambezia Province in the implementation of the Africa Indoor Residual Spraying Project (AIRS). The AIRS Mozambique program includes an Enhanced Surveillance (ES) component, entomological monitoring and spraying (IRS); all activities are centered in the Zambézia Province.

Under the supervision and guidance of the Chief of Party, the Procurement Manager handles all local purchasing and international commodity procurement activities for AIRS Mozambique. Specific duties and responsibilities include, but are not limited to the following:

• Performs local procurement of goods and services, in coordination with AIRS Mozambique Operations Manager, following all relevant USAID and Abt Associates policies and procedures;
• Acts as the Property Manager for all project assets;
• Consolidate all requests for procured or purchased items. Prepare and/or supervise the preparation of all purchase requisitions;
• Oversee the development and finalization of all specifications for all commodities. Estimate costs and solicit quotations according to FAR and AIDAR regulations;
• Manage and maintain records of all procurements and purchases against existing source and origin waivers for the project;
• Quality control and receipt of delivered goods, and the processing of customs clearance and tax waivers, as needed;
• Review all requests for quotations for local and overseas purchases. Review responses and analyze results. Recommend preferred vendors in coordination with procurement committee and the COP;
• Gather market data relative to suppliers and prices; ensure updated database on due diligence of suppliers;
• Maintain procurement reference materials including agency regulations and instructions which may be used as precedents;
• Serve as the point of contact with the AIRS Project Procurement Office in the home office for all international procurement;
• Responsible for determining acceptability of delivery of all purchased or procured items;
• Serve as the secondary point of contact and oversee the formal transfer of all procured commodity destined for delivery to the project’s warehouse and/or offices (Maputo, and Quelimane);
• Manage all returns, warranty and defect issues for procured items;
• Manage all insurance claims for all damaged or defective items;
• Handle all formal requests for tax exemptions from duties and customs on behalf of the project, with the Government of Mozambique and with USAID through the U.S. Embassy in Mozambique (if applicable).
• Supervises local distribution on-site delivery and all formal documentation of receipt and transfer.

Qualification Requirements

• A Bachelor’s Degree in Business Administration or other similar field;
• 6+ years of professional experience with USAID-funded development programs, and thorough knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) required;
• Demonstrated project management experience with significant experience in comodities procurement;
• Excellent writing, computer and organizational skills in both English and Portuguese;
• Professional interpersonal skills with the ability to work in multidisciplinary teams;
• Well-organized, responsible, independent, efficient and able to multitask under pressure;
• Experience in working in collaboration with national and international Partners;
• Demonstrated experience in Microsoft Office, especially Word, Excel, PowerPoint, Outlook, etc;
• Portuguese and English required.