Admin & Finance Assistant

About ELIM Serviços Lda

ELIM Serviços Lda (ELIM) is a market research and development consultancy focused in the design, implementation and measurement of socio-economic interventions for sustainable growth.

Established in Maputo in 2007, we have implemented projects in every Mozambican province and have worked in Angola, Botswana, Kenya, South Africa and Tanzania. We are driven by a vision to strengthen Africa’s rural communities and local enterprises to foster inclusive benefit of the Continent’s economic growth opportunities. We do so by partnering with funders and implementers of development interventions to model sustainable solutions that adequately respond to the development challenges hindering Africa’s growth.

As an organisation, ELIM is an ardent supporter of the UN Sustainable Development Goals and this is reflected both in our work and in our culture. Our purpose in our areas of focus is driven by a mission to facilitate integrated growth for African communities at for sustainable social and economic benefit.

The root of ELIM is our vibrant and experienced team, a balanced combination of internal experts and a close network of trusted and seasoned associate consultants.

ELIM is the parent company of ELIM Group, which include under its umbrella Mutiana Investimentos and A Horta Frutas e Legumes.

About the Hiring Department

ELIM is looking to hire an Admin & Finance Assistant to join our Admin & Finance Team. This department supports the Business Development Team (BD) on submission of the proposals and the Technical Team on the administrative management of project implementation. The Admin & Finance Team is also the central point for the organisation’s corporate services which include financial management, human resources, office administration, and contracting and procurement.

About the Job

The Admin & Finance Assistant will work closely with the Finance Manager supporting the following functions:

Office Management (50%)

• Performance of daily office administration tasks including overseeing all office-related maintenance and health and safety provisions;
• Processing and filing of payments and administrative documents;
• Proper registration of daily expenses;
• Filing and update of all corporate compliance documents (licenses, insurances, taxes, etc.);
• Conduct periodic submissions in compliance with fiscal, social and legal corporate requirements to the relevant government institutions;
• Supervision of Mutiana Investmentos Administrative staff;
• Set up, schedule, and coordinate meetings and conference calls; prepare and distribute agenda, take minutes and finalise for distribution;
• Coordination of existing service providers and suppliers, and facilitation of all necessary procurement.

Accounting (35%)

• Daily accounting posting into proper package;
• Petty Cash management and weekly reporting;
• Payment of all the taxes (INSS, IRPS, VAT, IRPC etc);
• Weekly report of cash book;
• Contribute to Monthly Financial Reporting to the Directors;
• Contribute to the Annual Financial Reporting to the Directors.

Project Implementation  (15%)

• Support the submission of proposals including quality control and packaging;
• Make logistic arrangements to support project implementation;
• Manage the contracting of field staff and supporting services;
• Manage all necessary project related payments;
• Contribute to project expense reconciliation for reporting and invoicing.