Administrative and HSE Assistant

Email: headhunters@elimservicos.com

Validade: 28/08/2017

ELIM Serviços Lda is a Mozambican professional consultancy and market research firm specialized in socioeconomic development studies in the country and region. Our areas of expertise are:

• Agribusiness and rural development
• Development finance
• Enterprise Strengthening
• Market Development Analysis
• Research and Monitoring & Evaluation
• Visit our website for additional information www.elimservicos.com

Profile

• The Administrative and HSE Assistant at ELIM Serviços Lda plays a critical role in helping the company expand in the market. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized.

General Responsibilities

• The Administrative and HSE Assistant performs administrative and office support activities for multiple supervisors. Duties include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities and strong communication skills are required;
• S/he is also responsible for logistical processing of customer orders, including coordination with vendors, sales staff, customer service representatives, billing representatives, warehouses and shippers. Arranges shipments. Some experience in purchasing, inventory control, transportation and warehousing functions is needed.

Administrative and HSE Assistant Responsibilities:

• Estimate the time required to complete the work and providing quotes for clients;
• Generate memos, emails and reports when appropriate;
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines;
• Maintain office supplies by checking inventory and order items;
• Maintain electronic and hard copy filing system;
• Reviewing computer reports for accuracy and meticulously tracing errors back to their source;
• Implement and monitor programs as directed by management, and see the programs through to completion;
• Assist in resolving any administrative problems;
• Schedule and coordinate meetings, appointments and travel arrangements for company staff and consultants;
• Submit and reconcile expense reports;
• Verifying bank deposits;
• Answer calls from customers regarding their inquiries;
• Records minutes at various meetings and archives them accordingly;
• Update office policies as needed.

Qualifications and Experience

• At least 2 years of account and/or administrative support experience with increasing responsibility required (Finance Department);
• Diploma in Accounting, Management, Finance or Undergraduate on related field;
• Knowledge of automated accounting systems;
• Knowledge of spreadsheets and database software;
• Need to be in possession of a professional Heavy Goods Vehicle license;
• Highly developed interpersonal and written communication skills;
• Flexible approach when working in a team;
• Strong ability to communicate with clients in Portuguese and English – written and verbal;
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel;
• Availability to work far from home office;
• Ability to analyze and revise operating practices to improve efficiency;
• Detail oriented and comfortable working in a fast-paced office environment a must;
• Good presentation skills and the confidence to explain and deliver reports for its supervisors;
• Ability to prioritize and handle multiple tasks regarding time, costs and deadlines;
• Experience in a human resources department a plus;
• Can handle sensitive information with the highest degree of integrity and confidentiality;
• The ability to manage multiple staff and work on multiple projects simultaneously.

Responds to the Administration and Finance Team Leader
Will collaborate with the Administration and Finance Unit