Personal Assistant/ Office Administrator

Email: keyrhconsultoria@gmail.com

Validade: 07/01/2018

KeyRh is a Human Resources and Payroll service provider. Our HR business process services cover workforce management, time and attendance, local, regional payroll, talent administration, and people analytics. KeyRh intends to fill for her client the following position: Personal Assistant/Office Administrator.

Responsabilities

• Acting as a first point of contact: dealing with correspondence and phone calls;
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
• Handle minor financial transactions for the office, such as collecting rental payments and deposits, issuing receipts and purchasing needed supplies;
• Booking and arranging travel, transport and accommodation;
• Organising events and conferences;
• Reminding the manager/executive of important tasks and deadlines;
• Typing, compiling and preparing reports, presentations and correspondence;
• Managing databases and filing systems;
• Implementing and maintaining procedures/administrative systems;
• Liaising with staff, suppliers and clients;
• Collating and filing expenses;
• Strong time management and organizational skills;
• Handle resident complaints, maintenance requests and other concerns according to property-specific and company procedures;
• Assists in the preparation of department budgets and expenses.

Requirement

• Minimum : High School Diploma;
• Preferred: Degree in Business Management/ Administration/HR Management or related;
• Previous experience of administration or personal assistant work at least 3 years;
•  Strong knowledge of QuickBooks software;
• Ability to multi-task and prioritize projects;
• Customer-service oriented;
• Able to complete complex administrative tasks with minimal supervision;
• Able to write and speak english.

Key skills

• Discretion and trustworthiness: you will often be party of confidential information;
• Flexibility and adaptability;
• Good oral and written communication skills;
• Organisational skills and the ability to multitask;
• The ability to be proactive and take the initiative;
• Tact and diplomacy;
• Communication skills;
• A knowledge of standard software packages and the ability to learn company-specific software if required.