Administration Manager Tempo Inteiro

The Segula Technologies is hiring an Administration Manager.

Mission

• Office & Operational Administration: Manage daily office workflows, facility/asset upkeep, document control, staff scheduling, and administrative support during operational, safety, and regulatory audits.
• Financial Administration (AR/AP & Payroll): Oversee debtors and creditors, manage invoicing and collections, resolve billing/vendor discrepancies, handle petty cash, and prepare inputs for wage/salary payroll processing.
• Reporting & Data Governance: Consolidate and distribute weekly/monthly operational, financial, fuel, asset movement, and SHERQ reports; maintain central dashboards, data integrity, and ensure timely statutory/regulatory submissions.
• Vendor & Contract Management: Oversee supplier onboarding, contract compliance (POs, variations, invoicing), facility SLAs, vendor evaluations, and coordinate with procurement to mitigate commercial risk.
• Customer & Stakeholder Relations: Serve as the primary point of contact for customer administrative queries/complaints; coordinate interactions between site operations and external regulatory authorities, community leaders, and contractors.
• SHERQ Compliance Support: Enforce safety and environmental policies within office operations, assist with safety audits/inspections, track incident data, and foster a safety-first culture among admin staff.
• Team Leadership: Lead, mentor, and supervise administrative staff, allocate daily tasks, conduct performance appraisals, and manage recruitment, onboarding, and training plans.

Profile