HR & Admin Specialist Tempo Inteiro

Counterpart International helps people build better lives and more durable futures, community by community. We equip individuals, organizations, and communities-our counterparts- to become solution-creators in their own families, communities, regions, and countries. We work with them in some of the world’s most challenging places to tackle social, economic, environmental, health, and governance issues that threaten their lives and undermine their futures.

For more information on Counterpart, please visit our website at www.counterpart.org.

Summary

Counterpart International is seeking an HR/Admin Specialist for a 5-year USDA McGovern-Dole Food for Education and Child Nutrition Program that aims to reduce hunger and improve literacy and nutrition among school-age students, especially girls. With the support and under the supervision of the Chief of Party, the HR/Admin Specialist will be responsible for the employee life cycle, and office management in the Mozambique office.

This is a full-time position based in Maputo, Mozambique. The applicant should be a Mozambique national or have the legal right to work/reside in Mozambique.

Duties and Responsibilities

Administration

• Active participation in office management, ensuring the smooth running of all administrative functions in the field office;
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable;
• Manage Counterpart’s office space in Maputo, and oversee the other offices/warehouse in the districts Manhiça and logistic needs;
• Coordinate and represent Counterpart International with appropriate Government authorities when required;
• Liaise with service providers for Counterpart, negotiate and comply with service contracts;
• Responsible administrative link with local authorities and support COP on licensing, MOU, etc.;
• Manage office equipment and supplies, and order new equipment and supplies as needed;
• Ensure the smooth management and update of the inventory tracker.
• Offer assistance to the accounting department by collecting invoices, and requesting payments and receipts for all admin/HR-related needs.

Human Resources

• Prepare and review compensation and benefits packages;
• Administer health and other insurances insurance programs;
• Plan quarterly and annual performance review sessions;
• Prepare and review compensation and benefits packages;
• Update employee records with new hire information and/or changes in employment status;
• Maintain organizational charts and detailed job descriptions along with salary records;
• Forecast hiring needs and ensure the recruitment process runs smoothly;
• Develop, update, and implement HR policies;
• Monitor the department’s budget;
• Process employees’ queries and respond promptly;
• Stay up-to-date and comply with changes in labor legislation;
• Maintain organizational charts and detailed job descriptions along with salary records.

Qualifications

Required

• Minimum of five years of demonstrated experience in office management, logistical coordination, administration, or other related work experience;
• Prior work experience with an international NGO and USDA funding preferred;
• Extensive knowledge of government regulations is required;
• Computer knowledge skills, including Microsoft Word, Excel, and the Internet;
• Organizational and analytical skills, rigor, and ability to prioritize goals;
• High level of interpersonal and communication skills;
• Ability to work well in a team environment, able to work effectively with local partners, donors, project staff, and other project stakeholders;
• Excellent command of Portuguese, including writing skills;
• Good command of spoken and written Portuguese and English.

Preferred

• Bachelor’s Degree or higher technical degree in logistics, administration, business, management, or other related sector;
• Strong sense of responsibility;
• Analytical skills;
• Good Judgment.

Note: Only shortlisted candidates will be contacted. Applications will be reviewed on a rolling basis.

Counterpart International is an Equal Employment Opportunity (EEO) employer. It is the policy of Counterpart International to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.