Vaga para Contabilista da Delegação (Motorcare)

Responsibilities as A Mid-level Manager

List all main responsibilities e.g.:

• Responsible in regard to working areas;
• Communicate strategy, business plan and best practice for the Department;
• Design action and remedial plan to a given business plan;
• Perform follow up to action plan and report to top-manager;
• Suggest changes and improvements to working flow;
• Manage and coach your team in the light of the 10 commandments. (Team 7);
• Develop your team by revising the JD set as a dynamic working tool in a daily basis;
• Be an active part of the Mid-level manager with involvement in all departments;
• Provide feedback to your manager regarding relevant issues already discussed;
• Be aware of the Salaried Employees Act and Collective Agreement by the Confederation of Danish Industries.

Requirements:

List all requirements e.g.:

• Completed Accounting or Financial degree with a minimum of Bachelor;
• Strong Administration skills;
• English communication;
• Sounding leadership skills;
• Computer literacy MS Office 2010+ and accounting software;
• Committed with time and targets.

Specific responsibilities/duties:

Financial Control – Monitoring and Management of Petty Cash

• Verification and assurance that all vouchers are approved by heads of departments and cash or cheque stamp is applied on all payments. Finance Manager (FM) and/ or General Manager (GM) counter signing on the cash reports;
• Cash count every single day (together with the Internal Controller);
• Very and reconcile all cash count differences;
• Follow up on long petty cash vouchers/requisitions not yet justified.

Bank

• Prepare and/ or delegate preparation of bank reconciliations for all accounts on a monthly basis;
• Prepare fortnightly reconciliations for all MZM Bank accounts (Deadline every 18th of the month);
• Follow up on all outstanding items in the bank reconciliation (Maximum outstanding is 2 months).

DEBTORS

• Ensure that all payment receipts are entered into the system control;
• Perform constant follow up on the ‘unknown Payments Account’;
• Ensure timely and prompt book keeping of payments.

OTHER DEBTORS

• Reconcile all other receivable accounts on a monthly basis and follow up on all outstanding items;
• Make sure Bank Exchange Rates and exchange rates received from HQ are updated in the system control for a month ending figures (Deadline 1st working day of the month).

RECONCILIATIONS

Responsible for end month reconciliations:

FIXED ASSETS

• Update the reconciliations with disposals, additions and depreciations;
• Ensure correct calculation of depreciation and that the exchange rate adjustment is entered to the Equity;
• Ensure that assets which are no longer physically available – and where the book value is zero – are removed from the fixed assets schedule by invoicing at 1 USD.
• Ensure that there are no negative book values.

STOCK

• Ensure lists reconciled to ledger accounts (parts and vehicles).

DEBTORS

• Reconcile debtor lists to ledger accounts.

LIQUID FUNDS AND BANKS

• At the end of the week, there should be a cash count by the FM/ DFM or GM and signed by both the cashier and the Manager.
• Approve reconciliations;
• Give instruction for transfer of payments to HO;
• Give instruction for follow up on cheques not cleared.

CREDITORS

• Reconcile creditor list to ledger account.

CURRENT ACCOUNT

• Verify reconciliations;
• Give instructions and/or follow up any outstanding items on the current accounts.

Monthly accruals, prepaid accounts, private outstanding and wages prepaid/ savings.
• Prepare and reconcile all above mentioned.

SALARY

• Update employees accounts for private and / or petty cash advances (deadline: 20th of every month);
• Ensure written approval by FM/BM of the salaries;
• Issue transfer letters to employees’ accounts whenever necessary;
• Ensure salary transfer to employees’ bank accounts. Deadline is 25th of following month.
• Ensure payment of salary tax (IRPS and pension INSS) within approved deadlines;

VAT

• Prepare all VAT returns and ensure that reported/declared turnover reconciles with the YTD reported turnover.
• Ensure payment of VAT and / or submission by every month end.

YEAR END

• Prepare annual accounts for Auditors: Deadline is end of January.
• File Approved Annual Accounts with the company register: Deadline is 31st of May.

APPORVAL OF COSTS AND / OR INVOICES

• Both the head of the department and MD to sign the tax invoice.

PAYMENTS

• Ensure collection of two signatories: BM and/ or FM.

CHEQUES

• Ensure two signatories: MD and FM
• This includes cash form the bank where the cheque is opened.

HR
• Manage people under your responsibility or reporting to you;
• Coach them on a daily basis;
• Develop individual function description;
• Organize individual meetings at least once a quarter;
• Give inputs to FM on staff performance monthly by tracing an existing clear job role description.