Human Resources Officer

The FHI 360 is hiring a Human Resources Oficcer, for Maputo.

Job Summary

Provides employee and Human Resources staff support in several functional areas including recruitment, employee relations, benefits administration, compensation, payroll, HRIS and training & development. Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff. Serves as initial point of contact for employees with questions related to their personal employee information. Processes various forms related to documenting human resources activities such as new employees, change-of-status, performance evaluations, benefits, terminations, etc. Conducts new employee orientations and may handle or facilitate employee exit interviews. Prepares special reports using HRIS data. Coordinates and participate in interviews and maintains visa processing.

Responsibilities

• Serves as an experienced resource to the HR team and employees in multiple areas to include: HRIS, compensation, benefits, recruiting, payroll, and training & development;
• Ensure that individual files are up-to-date and complete;
• Functions as initial point of contact for employees with HR-related questions;
• Processes forms and system updates related to new employees, change-of- status, benefits changes, separations etc;
• Assist in performance management processes;
• Support the maintenance of various HRIS software used in-country;
• Follow up on employee timesheets and leave management, in liaison with the HR Manager;
• To process payroll monthly and provide administrative support to ensure the smooth running of the HR/Payroll function;
• Support the preparation of personnel action records for payroll action;
• Prepares required reports for benefits and headcount reports;
• Able to run standard reports and create ad-hoc reports for special projects;
• Conducts new employee orientation and may assist with separation process;
• Assists with training and development programs as needed;
• May independently create materials for routine training classes;
• Recommends improvement or changes in systems, processes, or procedures to management;
• Collect the required data /documentation for benefits schemes like medical insurance scheme: birth certificates, IDs, and maintain a spreadsheet for the scheme;
• Other duties s assigned.

Requirements

• Bachelor’s degree in HR, Business Management, Administration, Social Sciences;
• 3-5 years of experience providing HR or administrative support in an office setting;
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.);
• Understanding of labor laws and disciplinary procedures;
• Proficiency with Word, Outlook, Excel, PowerPoint, Access, and Payroll systems;
• Prior work experience in a non-governmental organization (NGO);
• The successful candidate for this position must speak, read and write in English at a full professional level proficiency;
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance;
• Work independently with initiative to manage high volume workflow.

Nota: This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.