Payroll and Human Resources Administration Administrator Beira Tempo Inteiro NOVO

The CEVA Logistics is hiring a Payroll and Human Resources Administration Administrator Beira.

Job Description

The Human Resources Operations Administrator is responsible for the efficient day‑to‑day running of the HR office in Beira, providing HR operational support to the entire country programme. The role focuses on HR information systems (HRIS), payroll administration, and HR data management to ensure accurate, compliant, and timely HR services.

Key Responsibilities

A. HR Operations & Administration

• Serve as the primary point of contact for HR operational queries in the Beira office.
• Maintain organized and up‑to‑date employee files (physical and electronic) in line with internal policies and legal requirements.
• Prepare employment contracts, letters, and other HR documentation for new hires, transfers, changes, and exits.
• Support recruitment processes with administrative tasks (posting vacancies, scheduling interviews, compiling interview packs, reference checks, etc.).
• Coordinate onboarding and offboarding processes, ensuring all documentation and system updates are completed.

B. HRIS & Data Management

• Administer and maintain the HRIS, ensuring that employee data is accurate, complete, and regularly updated.
• Enter, verify, and audit HR data (new hires, changes, terminations, leave, benefits, etc.) in the HRIS.
• Generate HR reports (headcount, turnover, leave, demographics, etc.) to support HR planning and decision‑making.
• Identify and correct data inconsistencies; propose and implement improvements to HR data processes.

C. Payroll Administration

• Prepare and validate monthly payroll inputs (new hires, salary changes, allowances, overtime, deductions, terminations, leave without pay, etc.).
• Liaise with Finance and relevant stakeholders to ensure accurate and timely payroll processing.
• Reconcile payroll reports and resolve discrepancies in coordination with HR Manager and Finance.
• Support statutory compliance by preparing and organizing documentation related to taxes, social security, and other statutory deductions.

D. Compliance & Policy Implementation

• Ensure all HR processes and documentation comply with labour legislation, internal policies, and audit requirements.
• Support the communication and implementation of HR policies, procedures, and guidelines across the country.
• Assist with internal and external HR audits by providing required documentation and reports.

E. Employee Support & Customer Service

• Provide responsive, solution‑oriented support to employees and line managers on HR operational matters.
• Respond to queries on payroll, leave, benefits, and HR policies in a clear and professional manner.
• Escalate complex issues to the HR Manager with proposed options/solutions where appropriate.

F. Continuous Improvement & Systems

• Contribute to the improvement and standardization of HR processes, tools, and templates.
• Act as a “super‑user” / focal point for HR systems, supporting user training and troubleshooting.
• Stay up to date on HR systems functionalities and recommend enhancements to increase efficiency.

Qualifications & Experience

• Technical HR qualification (e.g., HR diploma, technical HR certificate, or equivalent).
• Demonstrated experience (typically 3+ years) in HR administration, with a strong focus on HRIS and payroll.
• Proven experience working with at least one HRIS and payroll system (e.g., SAP, Oracle, Sage, or similar).
• Experience in a country‑wide or multi‑site HR support role is an advantage.

What are we looking for?

• Technical HR & Payroll Skills: Solid understanding of HR operations, HR data, payroll processes, and basic labour legislation.
• Systems Savvy : Advanced user of HRIS and payroll systems.
• Strong MS Excel skills (spreadsheets, lookups, basic formulas, data validation, pivots an advantage).
• Comfortable learning and optimizing new systems and digital tools.
• Attention to Detail: High level of accuracy in data entry, document preparation, and payroll inputs.
• Analytical & Reporting Skills: Ability to compile, interpret, and present HR data clearly.
• Organizational Skills: Strong ability to prioritize, manage multiple deadlines, and maintain structured records.
• Communication & Interpersonal Skills: Clear, professional communication (written and verbal) with employees at all levels.
• Discretion & Ethics: Proven ability to handle confidential information with integrity and professionalism.
• Customer Service Orientation: Focus on delivering timely, reliable, and helpful HR support.
• Good communication skills with a good command in English.

What do we have to offer?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role

About tomorrow

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.