Receptionist & Admin Coordinator

(1)   Description

TREE CONSULTING, LDA is hiring a RECEPTIONIST & ADMIN COORDINATOR, based in Maputo.

 

(2)  Background

Under the guidance and supervision of the immediate supervisor, the Receptionist & Admin Coordinator will provide support to administrative services ensuring high quality of work, ensuring accurate, timely and properly recorded/documented service delivery. The Receptionist & Admin Coordinator will promote a client, quality and results-oriented approach.  The Receptionist & Admin Coordinator works in close collaboration with the Human Resources Department as well as the board members to ensure consistent service delivery.

 

(3)   Key Responsibilities:

•         Serve visitors by greeting, welcoming, and directing them appropriately;
•         Maintaining a safe and clean reception area by complying with procedures, rules, and regulations;
•         Answer and direct phone calls;
•         Plan meetings and take detailed minutes;
•         Write and distribute email, correspondence, Memos, letters, and other forms;
•         Assist in the preparation of regularly scheduled reports;
•         Develop and maintain the office filing system;
•         Maintain tidiness of the office at all times;
•         Manage office supplies at all levels;
•         Manage the contact database;
•         Send invoices to clients;
•         Translating documents;
•         Organize and schedule appointments;
•         Order office supplies and research new deals and suppliers;
•         Book travel arrangements;
•         Assist in any ad-hoc duties, projects and activities as and when required.

 

(4)   Requisites:

•        High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus;
•        Proven experience as an Administrative Assistant;
•        Knowledge of office management systems and procedures;
•        Working knowledge of office equipment, like printers and fax machines;
•        Proficiency in MS Office (MS Excel and MS PowerPoint);
•        Fluency in English and Portuguese is required;
•        Excellent time management skills and the ability to prioritize work;
•        Attention to detail and problem solving skills;
•        Excellent written and verbal communication skills;
•        Strong organizational skills with the ability to multi-task.

 

(5)   Values:

•        Exemplifying integrity;
•        Demonstrating commitment to the company;
•        Embracing cultural diversity;
•        Embracing change.

 

(6)   Core Competencies:

•  Achieving results;
•  Being accountable;
•  Developing and applying professional expertise/business acumen;
•  Thinking analytically and strategically;
•  Innovation and marketing of new approaches;
•  Pro-activeness and client orientation;
•  Organizational awareness.

 

(7)   Benefits

• Salary compatible with the functions and proven experience;
• Bonus of performance on the end of the year;
• Continuous training in specific areas of the business;
• Annual leave in accordance with labor law.

(8)   How to Apply

Documentation:

•  Cover Letter;
• Curriculum Vitae.

The above documentation should be sent until February 26, 2021 with the reference Receptionist & Admin Coordinator Job Vacancy to the following email address: [email protected]

 

Only shortlisted applicants will be contacted.